Executive Assistant to the USCJ/RA CEO, USCJ President, and USCJ Board of Directors

The Executive Assistant will be responsible for providing administrative and strategic support to Rabbi Jacob Blumethal, CEO of USCJ and the Rabbinical Assembly and the USCJ International Board President, and will function as the primary staff resource for the USCJ Board of Directors and associated board committees.


FLSA Status: Exempt. While this position generally is during business hours, there are meetings that require evening or weekend attendance, including four board weekend programs at locations throughout North America.


About the position:


This high-level position, reporting to the CEO, manages all administrative functions for the lead executive of the Rabbinical Assembly/USCJ and for the top leadership of USCJ. Representing the CEO both internally and externally, and being privy to confidential information, this role requires tact and integrity. Success in this position requires a proactive approach, anticipating the needs of key leadership to assure that they can efficiently meet their goals and responsibilities and supporting the senior staff in meeting organizational goals.


Duties and Responsibilities:


Provide strategic administrative support to the CEO to support optimal use of executive time and resources and effective achievement of the CEO’s goals and responsibilities – 70%

  • Manage CEO’s calendar, including creating and confirming appointments.
  • Screen and redirect, prioritize, and/or respond to mail, e-mail, voicemail and appointment and information requests.
  • Arrange travel including flights, hotel, ground transportation, and appointments.
  • Assemble daily background materials for scheduled travel and meetings.
  • Manage projects on behalf of the CEO or his designees, including followup with staff or lay leaders on deliverables.
  • Seek out opportunities to support the entire senior staff on achieving organizational goals.
  • Attend meetings, take and edit notes, clarify next steps, and follow up on assignments.
  • Anticipate the CEO’s needs and proactively bring together appropriate people and other resources to support the CEO in addressing issues.
  • Receive and initiate extensive, regular outside contacts on behalf of the CEO with Jewish communal executives, board members, program partners, lay leaders and philanthropists.
  • Assist with research, writing, and editing correspondence, speeches, articles, and other communication.
  • Establish and maintain filing and records management systems.


Provide administrative support to USCJ President - 10%

  • Manage calendar, including creating and confirming appointments with lay leaders, professional staff, congregational leaders, donors, and representatives of other organizations, ensuring events are recorded in both personal and USCJ calendars.
  • Manage committee meetings
  • Compose and send USCJ-related emails and correspondence 
  • Arrange USCJ-related travel 


Support to USCJ Board - 20%


  • Provide administrative support and serve as the primary contact for meetings of the USCJ Board of Directors, Executive Committee, officers, and key committees, including:
  • Scheduling and notifications
  • Manage on-line (Zoom) or in person logistics
  • Timely distribution of agendas and materials prior to meetings via Board Effect.
  • Arrange hotel, food, and other meeting logistics for in-person board meetings, including coordination with all vendors
  • Attend on-line and in-person meetings to manage logistics and take notes
  • Assign, edit, and distribute departmental reports prior to quarterly board meetings
  • Facilitate any Board special occasions
  • Monitor board budget and prepare quarterly reports for CFO
  • Archive all documentation and maintain the document management system (Board Effect), ensuring that all data is archived properly and readily available


Knowledge and Skills

  • Excellent organizational and administrative skills
  • Excellent calendar management skills, including coordination of complex executive-level meetings.
  • Excellent verbal and written communications skills
  • Ability to partner with a team on complex problems
  • Interpersonal skills and temperament to represent the CEO and the organization to outside parties.
  • Commitment to confidentiality and discretion.
  • Ability to manage and execute numerous projects simultaneously, determine priorities, and follow through independently on tasks and assignments.
  • Detail orientation and ability to establish consistent systems for accurate work
  • Ability to interact with outsiders and staff at all levels in a fast-paced environment with directness, warmth and tact


Recommended Education and Work Experience:

  • Business/office management background and Bachelor’s degree in a business or administrative support field.
  • Excellent writing, editing and proofreading skills.
  • Intermediate to professional level user of MS Office, including Word, Excel, PowerPoint and Outlook, as well as Google Workspace tools and Zoom administration
  • 3-plus years of experience with increasing responsibility and complexity at the executive level.
  • Ability to work independently
  • Experience in successfully creating and/or modifying processes.


Other Desired qualifications/experiences:

  • Experience in the not for profit world
  • Experience with and knowledge of Jewish communal systems
  • Background and facility with traditional Jewish texts and religious practice
  • Oral and written Spanish and/or Hebrew proficiency


Compensation

  • $60,000-$70,000 (commensurate with experience) with health benefits, pension matching, etc.

How to Apply

Please send all resumes to [email protected]